Mail User Guide
You can store email messages in an Archive mailbox—for example, to quickly find them later when you’re ready to take action.
Expand your Outlook. We've developed a suite of premium Outlook features for people with advanced email and calendar needs. A Microsoft 365 subscription offers an ad-free interface, custom domains, enhanced security options, the full desktop version of Office, and 1 TB of cloud storage. Oct 08, 2020 This is in both Outlook and Apple Mail (both the client applications and the mobile apps) for the Archive button. If you’re using the Outlook client, you can also create a Quick Step action that marks all the selected emails as read and moves them to the Archive folder with one button click (or keyboard shortcut). Archiving emails in Outlook for Mac creates copies of your email account from the server and stores them on your local computer. Please note that Outlook for Mac saves the Archive file as an (.olm) file that can only be read on a Mac. Any information from your email account that you archive must be stored on your local hard drive and should not be stored on any cloud storage platforms. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies. Archive and retention policies are set by your IT or Microsoft 365 administrator.
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In the Mail app on your Mac, select one or more messages.
If you select a conversation, any message in the conversation that’s in the current mailbox—for example, the Inbox—will be archived; related messages that are in other mailboxes will not be archived.
Click the Archive button in the Mail toolbar (or use the Touch Bar).
If you set the “Move discarded messages” option to Archive in Viewing preferences in Mail, you can archive messages from Mail notifications. Just move the pointer over the Mail notification, then click Archive.
Outlook For Mac Archive Mail Outlook
Mail creates an Archive mailbox in the Mail sidebar for each account whose messages you’re archiving, and moves the messages there. To view them, click the mailbox. Archived messages remain there until you delete or move them.
Outlook For Mac Archive Mail Settings